Finance and Accounting Manager

DAJAN S.R.L MERKEZİ İTALYA ANKARA MERKEZ ŞUBESİ

The Manager – Finance and Accounting is responsible for executing the day-to-day operations of the

country’s finance and accounting function which covers in-country processes related to financial reporting

(internal and external), customer invoicing and collections, cash management and cash flow forecasting, tax compliance, external audit etc

Relationships: The Manager reports directly to the Regional Finance Controller – Asia Pacific (incl Turkey and Kazakhstan).

Responsibilities and Principal Duties

General

The Manager’s primary objectives are to:

• Work with the Regional Finance Controller to establish the finance and accounting function and

implement necessary accounting and cash management systems

• Manage the day-to-day operations by interfacing with relevant stakeholders

• Establish financial processes within the company by working with various functions and emphasising the

necessity for strong internal controls per Exlog’s financial policies and procedures

1. Accounting & Reporting

• Facilitate the identification and selection of an accounting system to satisfy local and group reporting

requirements and able to produce reports to perform financial analysis

• Implement a Chart of Accounts that satisfies local and group reporting requirements.

• Plan and implement the migration of historical financial data to the new system

• Work with staff to perform the monthly closing of accounts and submit the General Ledger to the regional

finance office in compliance with the reporting timetable and Exlog reporting standards

• Submit local GAAP accounts to the regulatory authorities as necessary

• Ensure overall proper management of the balance sheet by way of existence and valuation principles

• Ensure intercompany transactions are recorded in compliance with Exlog transfer pricing rules and

reconciled on a monthly basis

• Ensure proper reviews of inventory existence and valuation, and reconciled with the XMD system

• Maintain accounting documentation in compliance with local statutory requirements

2. Revenue, Customer Invoicing and Receivables Management

• Obtain necessary operating information from the Operations function and established contracts to

prepare customer invoices and send invoices to customers

• Prepare the revenue accruals for the month for group reporting purposes based on information from the

Operations function and submit to relevant stakeholders

• Monitor customer collections and proactively engage relevant stakeholders where delays are foreseen

• Monitor DSO together with Regional Office to ensure compliance with country target

• Maintain direct contact with customers to promptly overcome invoicing or collection issues

• Maintain invoicing documentation in compliance with local statutory requirements

3. Accounts Payable and Payment Process

• Working closely with operations and vendors to ensure invoices are received and recorded on a

timely basis

• Identify critical vendors to operations (local and group) and monitor timely payments to avoid

operational disruptions

• Ensure invoices are properly matched to purchase orders and goods receipt prior to making payments

• Set up payment runs to manage cash flows and coordinate payments cycles with relevant stakeholders

4. Cash Management & Cash Flow Forecasting

• Prepare and update Short Term Cash Flow Forecasting on a weekly basis including maintenance of data in Cash Analytics

• Identify significant spend (incl CAPEX) by coordination with stakeholders for cash forecasting purposes

• Plan inflows and outflows as to ensure sufficient liquidity within the company

• Foresee cash deficits and coordinate solutions with the regional finance controller

• Support the Regional Finance Controller in the administration of local bank accounts

5. Tax Compliance

• Ensure proper and timely tax compliance reporting for CIT, WHT and VAT on a monthly and quarterly basis

• Ensure VAT is utilised to offset with statutory obligations

• Attend to enquiries from the local tax authorities and report to Regional Office on a prompt basis

• Obtaining latest tax/statutory modification of local legislations and informing Regional Finance

Controller of the changes.

6. Local Statutory and Group Audits

• Ensure accounts are closed on a timely basis to facilitate group audits per group closing instructions and to satisfy local statutory audit requirements

• Ensure detail audit schedule is discussed and agreed with local statutory auditors and timely follow up to ensure audit is completed on time for statutory reporting

• Proper coordination and communication of audits with stakeholders

Previous Experience and Competencies

• Education/Experience

- The selected person will ideally have a bachelor’s or similar educational background in accounting or finance with a minimum 3 years’ experience in performing similar scope of work

- Knowledge of Turkey GAAP and IFRS

- Experience in implementing new accounting system

- Knowledge of local tax regulations and compliance procedures

- Good knowledge of Turkish and English languages both spoken and written

- Strong interpersonal skills with ability to build relationships with customers, vendors, authorities and internal stakeholders