Administrative Assistant

Koç Üniversitesi

QUALIFICATIONS AND JOB DESCRIPTION

Koç University's Graduate School of Sciences and Engineering (GSSE) is seeking a qualified candidate for the position of Administrative Assistant with the following qualifications:

·       Bachelor’s or higher degree in a related field

• At least 3 years of professional experience
• Strong communication skills in Turkish and English
• Excellent organizational skills with the ability to prioritize tasks effectively
• Proactive approach in taking the lead and self-initiating, planning, and executing responsibilities.
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint)
• Commitment to continuous learning and adaptation to new software tools (e.g., SAP, PeopleSoft)
• Programming skills/experience is considered a plus

JOB DESCRIPTION

• Providing comprehensive support in addressing inquiries from prospective students throughout the application process and regarding applications submitted via the online system
• Managing correspondence with faculty, graduate students, staff, and various administrative levels
• Ensuring timely processing of all students petition requests
• Programing and scheduling graduate program courses, aligning schedules of fulltime and parttime faculty members
• Adhering to graduate student processes in compliance with YÖK legislation
• Collaborating with various offices including Registrar’s Office, Comptroller Office, HR, Library, and Dormitory to address graduate student, faculty, and program-related matters
• Coordinating Graduate School Executive Council meetings, scientific events, and visits, and providing necessary support throughout the processes
• Delivering academic and research support services for the Graduate School, including managing student applications, requisitions, and organizing seminars and workshops
• Handling financial processes such as disbursing students’ monthly stipends, processing travel budget requests, and managing expense claims and reimbursements
• Handling students administrative and academic needs and affairs
• Updating databases and managing website and social media contents
• Undertaking additional duties as assigned, such as preparing presentations, reports, and facilitating meetings